Office Administrator

About the job

Are you organized with a capital "O"? Is multitasking your middle name? Then you could be the perfect person to join us as our next OCMer in Athens!

We are currently looking for an Office Administrator who will ensure that everything runs smoothly every day. This means that you take over the day-to-day management of the office and part of the administration.

About OCM

OCM, certified as a Great Place to Work and is one of the leading Digital Media companies in Europe. Our mission is to guide companies safely and with sustainability in the new era of advertising. We are experts in utilizing the Ad-Tech Industry and simplifying the onboarding process for the Publishers. We also specialize in boosting our client's income with several cutting-edge technologies, either in-house or with solid partnerships.

As one of the few Google Certified Publishing Partners, a Certified Google Partner for Advertisers, a proud member of Prebid.org, an exclusive distributor for Teads in Greece/Cyprus/Malta, a TCF Registered Vendor to IAB Europe and also an IAB UK & IAB Hellas member, we thrive in the Ad Tech Industry, building a solid future for the members of our team.

Responsibilities

• Act as the point of contact for our external and internal stakeholders
• Manage office supplies and place orders as needed
• Provide administrative support to executives and other team members as required
• Schedule and coordinate meetings, appointments, and travel arrangements
• Order IT and other equipment and perform day to day troubleshooting in communication with our IT support
• Greet and assist visitors, clients, and vendors; Handle inquiries and direct them to the appropriate person or department
• Assist in the planning and coordination of company events, meetings, and conferences
• Assist in onboarding new employees, including paperwork, office setup, and orientation; Maintain employee records and update HR systems
• Review and process vendor invoices in collaboration with the finance team
• Support the local General Manager and the Management team
• Drive team building activities and contribute to a healthy and happy work culture
• Support our Head of Communications with daily correspondence on social media and recurring social media posts or as needed

Requirements

• High school diploma or equivalent; additional education in business administration or a related field is a plus
• Proven experience in an administrative or office management role
• Proficient in office software and communication tools
• Super organised and self-sufficient when it comes to getting things done
• Strong communication skills, both verbal and written
• Excited to work in an extremely fast-paced environment with young people
• Multitasking and time-management skills, with the ability to prioritize tasks
• Fluency in Greek and English

Our work is organized and communicated with

• Slack
• GMail
• Factorial
• Copper
• Teamwork

Benefits

• International, dynamic, fast-paced working environment.
• Everyday quality coffee, fresh fruit, plethora of snacks and a new Notebook.
• Paid Training & Development (mandatory Coursera/Udemy courses of your choice - minimum 2 per year).
• If commuting to our Athens office - monthly paid travel card.

Our competitive advantage? Our people

OCM was also announced as one of the Best Workplaces for Women in Hellas 2023 !

We value autonomy, taking ownership of your role and having a thirst for continuous learning. We invest in your success with training, constructive feedback and mentoring because your growth is important.

Our culture is guided and influenced by people like you who value collaboration, transparency, diverse perspectives and experiences. We want our workspace to reflect the world we want to live in, we work hard to create this reality.

The underlying foundation of who we are and how we act is built from each individual and the result is a safe environment to exchange feedback, respect and encourage different perspectives, promote innovative thinking and take inventive initiatives.

If you think you would be a perfect fit, we would love to receive your application.

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OCM is an equal opportunity employer, we do not discriminate in hiring or terms and conditions of employment because of an individual’s race, ancestry, color, place of origin, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, family status or marital status, or any other protected category recognized by provincial or federal laws.